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*Fees will be associated with Public Records Requests as of March 1, 2024.


City of Jackson, TN Public Records Request

Pursuant to Tenn. Code Ann. § 10-7-503(g), the following Public Records Policy for Jackson, Tennessee is hereby effective to provide economical and efficient access to public records as provided under the Tennessee Public Records Act (“TPRA”) Tenn. Code Ann. § 10-7-501, et seq.

The TPRA provides that all state, county and municipal records shall, at all times during business hours, be open for personal inspection by any citizen of this state, and those in charge of the records shall not refuse such right of inspection to any citizen, unless otherwise provided by state law. See Tenn. Code Ann. § 10-7-503(a)(2)(A). Accordingly, the records of Jackson, Tennessee are presumed to be open for inspection unless otherwise provided by law.

Personnel of the City of Jackson shall timely and efficiently provide access and assistance to persons requesting to view or receive copies of public records. No provisions of this Policy shall be used to hinder access to open public records. However, the integrity and organization of public records, as well as the efficient and safe operation of the City of Jackson, shall be protected as provided by current law. Concerns about this Policy should be addressed to the Public Records Request Coordinator for the City of Jackson or to the Tennessee Office of Open Records Counsel (“OORC”).
This Policy is available for inspection and duplication in City Recorder’s office and shall be posted online. This policy shall be reviewed annually at minimum and shall be applied consistently throughout the various offices, departments, and/or divisions of the City of Jackson.

Select Here To Download Public Records Policy

Public Records Request Form

Requestor Contact Information

First Name

Last Name

Mailing Address




Email Address

Phone Number

Is the requestor a Tennessee citizen? 


Note, Tenn. Code Ann. § 10-7-504(a)(20)(C) permits charging for redaction of private records of a utility.

Inspection (The TPRA does not permit fees or require a written request for inspection)

Record Requested

Provide a dedetailed description of the record(s) requested, including: (1) type of record; (2) timeframe or dates for the records sought; and (3) subject matter or key words related to the records. Under the TPRA, record requests must be sufficiently detailed to enable a governmental entity to identify the specific records sought. As such, your record request must provide enough detail to enable the records custodian responding to the request to identify the specific records you are seeking (select and drag bottom right corner to expand text box).

Fees and Charges

Fees and charges for copies of public records should not be used to hinder access to public records.

  • PRRC shall provide requestors with an itemized estimate of the charges prior to producing copies of the records and may require pre-payment of such charges before producing requested records. PRRC shall utilize the Schedule of Reasonable Charges for Copies of Public Records provided by the Office of the Open Records Counsel, Comptroller of the Treasury of Tennessee.
  • Fees and charges for copies are as follows:
    • $0.15 per page for letter and legal size black and white copies.
    • $0.50 per page for letter and legal size color copies.
    • The actual cost of any medium upon which a record/information is being produced.
    • Labor when time exceeds one (1) hour. Labor is defined as the time reasonably necessary to produce the requested records and includes the time spent locating, retrieving, reviewing, redacting, and reproducing the records.
      • Labor charges shall be based on the hourly rate of the employees that are necessary to produce the requested material after one (1) hour.
      • If more than one employee is involved in responding to the request then the following formula will be used: the one (1) hour of labor that cannot be assessed is to be subtracted from the total number of hours the highest paid employee spends on the request.
    • If an outside vendor is used, the actual cost assessed by the vendor.
  • Fees for two-sided copies will be the equivalent to the charge for two separate copies.
  • Payment is made in cash or by personal check payable to the City of Jackson and presented to the PRRC.
  • Payment in advance will be required when costs are estimated to exceed $50.00.

By typing my name into the signature box below, I agree I have downloaded, acknowledged, and read, the City of Jackson, TN Open Records Policy, the above information. and will cover cost associated with my public record request. 

Signature:  Date 


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